Titan Robotics Club Constitution Revised: 2023-06-25 Approved by TRC Membership: 2005-06-03

Titan Robotics Club Constitution

  1. Purpose and Mission

    1. The purpose of the Titan Robotics Club shall be to promote science and technology in the International School and the surrounding community through student and community programs involving engineering and other technical skills.

    2. The mission of the Titan Robotics Club is to excite and motivate students to pursue careers in science, engineering, and technology while developing leadership, business, and life skills. Like Dean Kamen, founder of the FIRST Robotics Competition, we strive to “see a world where science and technology are celebrated, where kids think science is cool and dream of becoming technology heroes.” 

  2. The Constitution & Amendments

    1. This Constitution outlines the basic organization of the Titan Robotics Club. It may be extended and clarified by the Bylaws. If this Constitution and a bylaw conflict, this Constitution shall take precedence.

    2. This Constitution may be changed only by the amendment process. 

    3. Amendments shall be submitted in writing to the acting CEO. If a majority of all full members vote in favor of the amendment, this Constitution shall be amended.

    4. This Constitution shall be made available to members and the public at all times.

  3. The Bylaws

    1. The Bylaws shall detail all workings of the Titan Robotics Club. 

    2. The Bylaws may clarify, but may not contradict, the constitution. If a Bylaw and this Constitution conflict, this Constitution shall take precedence. 

    3. The Executive Board may create, change, or revoke the Bylaws at any time, in accordance with this Constitution and any applicable Bylaws.

    4. The Bylaws shall be made available to the members and to the public at all times.

  4. Officers

    1. There shall be officers which consist of students, as follows: the Chief Executive Officer (CEO), Chief Operations Officer (COO), Chief Finance Officer (CFO), and Chief Technical Officer (CTO). 

    2. Officers must be full members of the club.

    3. Each officer is a member of the Executive Board. 

    4. The duties of each officer shall be detailed in the Bylaws. 

    5. Officer election details, such as the nomination process and voting technique, shall be detailed in the Bylaws. 

    6. Officers may resign from their positions at any time.

    7. Officers who fail to perform to the expectations of members may be impeached in a manner outlined in the Bylaws. The standard to impeach shall not exceed a majority vote of the membership. 

    8. The method for filling vacated positions shall be detailed in the Bylaws. 

  5. The Executive Board

    1. The Executive Board shall consist of the elected student executive officers – the CEO, COO, CTO, and CFO.

    2. All powers of the Titan Robotics Club, including changing the Bylaws and approving expenditures of club money, and excluding amending the constitution, are vested in the Executive Board.

  6. The Advisor & Mentors

    1. The Advisor is usually a staff member and is the primary liaison between the faculty and the club. In addition to the duties outlined by the ASB, additional roles may be detailed in the Bylaws. 

    2. The mentors of the Titan Robotics Club shall be adults with experience in areas of activities undertaken by the Titan Robotics Club. Their duties and roles may be detailed in the Bylaws.

  7. Dues and Letters

    1. The Titan Robotics Club may collect membership dues in a manner consistent with ASB Club Policies and as detailed in the Bylaws. 

    2. The Titan Robotics Club may award Varsity Letters to students in a manner consistent with ASB Club Policies and as detailed in the Bylaws.

  8. Membership & Voting

    1. Any International High School student may petition to become a member of the Titan Robotics Club. If the student meets all the current rules and regulations for participating in extracurricular activities, is not suspended or expelled from the Titan Robotics Club, and meets any additional requirements outlined in the Bylaws, the student shall be admitted into the Titan Robotics Club as a member. 

    2. All FTC or FRC full members may vote in officer elections and on amendments to the Constitution. Associate members may vote for officers but may not vote on amendments to the Constitution. 

    3. Procedures and eligibility for other votes shall be detailed in the Bylaws.

  9. Suspension and Expulsion

    1. The Executive Board may suspend or expel members of the Club for reasons including, but not limited to: Failure to comply with school rules, endangering self or others, disrupting club meetings, and failure to follow through with commitments to the club. 

    2. At the discretion of the Executive Board, refunds may or may not be given to members who have been suspended or expelled. The Club Constitution is subject to change without notice.

Constitution is Copyright © Titan Robotics Club. Subject to revision without notification. 

Titan Robotics Club Bylaws

  1. Basic Information

    1.1 The purpose of the Bylaws is to clarify and extend points and issues in the constitution. 

    1.2 In the event of a contradiction between Bylaws and the Constitution, the Constitution shall prevail. 

    1.3 The Executive Board may change, create, or revoke Bylaws at any time. Refer to section 2 for processes.

  2. Officers, Positions, and Procedures

    2.1 Officer Elections

    2.1.1 Elections will take place between May 1st and May 31st after each robotics season. 

    2.1.2 Team Members that wish to run for leadership for the following year must consult the current CEO for the filing process for that year. The CEO shall then discuss the candidacy of the team member wishing to run for office with the club advisor at the time. The advisor then makes a final decision, deciding whether this member will be allowed to run for office. The members wishing to run must be a student at the International School. In addition, the student must not be graduating before their term of service is complete. 

    2.1.3 A meeting for the purpose of the election process will take place between the above dates. At this meeting, each contestant is given an opportunity to give a speech in front of the Titan Robotics community. 

    2.1.4 After every speech is complete, each team member, in accordance with constitution law 8.2, will be given 1 ballot. All votes will be collected by a non-contestant, leadership member, or mentor that is impartial in the vote. A minimum of 75% of all paid team members must vote. Of these votes, a majority of votes is needed to declare a winner. All new leadership positions will officially begin on June 1 of every year. 

    2.1.5 If a tie were to occur, the Executive Board shall meet with the mentors to cast the tie-breaking vote.

    2.2 Officer Impeachment

    2.2.1 If at any time, any member, officer, or mentor decides that an officer isn’t completing their duties to expectations, they can file a complaint with other members of the Executive Board. The officers not concerned in the complaint will discuss the issue, and if all three officers approve the proposal, the impeachment is approved.

    2.2.2 If an officer resigns, is impeached, or otherwise vacates their position, their position becomes available once again. Repeat processes 2.1.1 - 2.1.3. Dates become immediate. 

  3. Advisors and Mentors

    3.1 Roles of the advisor. The advisor is the liaison between the club and the staff. They are responsible for following the duties declared in ASB guidelines as well as relaying any comments, questions, and complaints from the executive board to the appropriate staff area or the principal in a timely manner. 

    3.2 The role of the mentors is to encourage students to do their best, but not perform tasks for the club unless required by law, or requested or approved by the executive board. 

  4. Head Committee

    4.1 The Head Committee is a panel of 8 TRC Members elected by the TRC active membership. It is composed of 8 positions that are given the responsibility of running the team. 

    4.2 All heads must confirm all agendas with Titan Robotics mentors and provide detailed updates at scheduled head meetings.

    4.3 Those Students looking to run for an elected heads position must turn in their application to the Exec Board, which can either approve or deny the member the ability to run for that position. This decision will be made through a majority vote on the Board.

    4.4 Voting takes the same procedure as the leadership election. Heads election must take place in the month of June. 

    4.5 Terms for Heads Committee members start and end on the last day of the school year.

    4.6 Elected Leadership

    4.6.1 The election must take place in the month of May, immediately prior to the executive election.

    4.6.2 The Logistics Head is in charge of scheduling meetings as a representative of the other 7 positions. They are also in charge of robot and member transportation and packing lists for travel. They are responsible for maintaining the meeting signups and the TRC calendar.

    4.6.3 The Mechanical Head is responsible for overseeing the building of the robot during the build season. They are also responsible for scheduling build meetings which are reported to the logistics head. They are in charge of arranging for members to attend the meetings and ensuring that everyone interested is given an opportunity. 

    4.6.4 The Programming Head is responsible for overseeing the programming of the robot during the build season. They are also responsible for scheduling programming meetings which are reported to the logistics head. They are also in charge of arranging for members to attend the meetings and ensuring that everyone interested is given an opportunity to attend, or try programming. They will lead and organize all software meetings. 

    4.6.5 The Strategy Head is responsible for overseeing the strategy and drive teams during the build season. They are also responsible for scheduling drive team and strategy meetings which are reported to the logistics head. They are also in charge of arranging for members to attend the strategy meetings and ensuring that everyone interested is given an opportunity. They will work with the leadership to choose the Drive Team and prepare the Drive Team for competition. Lastly, the strategy head will be in charge of coordinating scouting strategy at competitions.

    4.6.6 The Media Head is responsible for coordinating media for the club. They will be in charge of managing the social media platform of the team and the team website. They will be in charge of taking pictures and videos for the team as well as putting those pictures into traditional media and in electronic form. They are in charge of completing t-shirts and buttons, banners, and any media related to marketing the team. They will manage those interested in working on these tasks and coordinate the media meetings.

    4.6.7 The Business Head is responsible for coordinating fundraising for the team. They will focus on fundraising with corporate sponsors and friends and family, look for grant opportunities, and complete with executive opportunities. They will work with executives to complete the required documentation for sponsors and the business portfolio.

    4.6.8 The Awards Head is responsible for coordinating the completion of awards with the TRC subteams. They should lead the team for the year in its final goal of the Chairman’s Award. Chairman's objectives will be set by the Executive Board for the year, and this position shall strive to complete these objectives in a way they see fit.

    4.6.9 The Outreach Head is responsible for coordinating outreach events for the team (STEM-related community service for the team). They will work to organize events and coordinate with club members to participate in them. They will work to maintain a positive image for our team in public and will be an ambassador for the club. They will also represent TRC as a BA representative and a member of the BA board.

    4.7 Appointed Leadership 

    4.7.1 The positions below are appointed as described. The appointed leaders may hold another elected position in the Head Committee.

    4.7.2 The FLL Head Mentor is responsible for overseeing the operation of the FLL teams and acts as the bridge between FLL and the Titan Robotics Club executive board. This position is filled through an interview by the executive board before the first day of school.

    4.7.3 The FTC Captain is responsible for overseeing and coordinating the FTC team and acts as the bridge between FTC and the Titan Robotics Club executive board. The position is filled through nomination by the executive board at least one week before the FTC kickoff.

    4.7.4 The Safety Captain is responsible for ensuring the safety of all students, whether it be at the warehouse, during club activities, or during competitions. They will work to keep emergency information up to date and schedule safety training meetings with the mechanical head. They will also work on the safety manual and work for the safety award during competitions. This position is filled through nomination by the executive board at least two weeks before the first FRC competition.

    4.7.5 The Electrical Head is responsible for managing and coordinating the construction and the wiring of all of the electrical components of the robot. They will work directly with both the mechanical and the programming subteams in order to allow for efficient integration of both software and hardware. 

  5. Dues, Membership, and Letters

    5.1 All membership dues must be collected by the school cashier. A receipt must be given to the CFO by the school cashiering system before the membership becomes active. In addition, all membership forms must be completed on the robotics website and papers requiring signatures need to be filed with the CAO before the membership becomes active. 

    5.2 A member must complete the 5.1 duties before becoming able to attend off-school campus robotics-and activities and meetings. Including, but not limited to, Build Meetings and Field Trips. In addition, people can not attend more than 3 regular on-campus TRC meetings before activating their membership. 

  6. Voting and Impeachment

    6.1 All voting and impeachment requirements are determined in section 2.

    6.2 In the event of a vote being needed to make any club decision. The executive board will determine whether it will be a leadership vote or a club vote, or both. The voting and impeachment processes are described in section

    6.3 The Executive Board shall attempt to reach a consensus on all matters. When consensus cannot be reached, a vote shall be taken: one vote per board member, with the majority of non-abstaining votes carrying the decision. Ties shall result in no decision being made.